Application to participate in an International Leadership Training in Germany

15 11 2011

GIZ welcomes your interest in our advanced training programme. You already have information about the objectives and contents of a concrete programme and now wish to submit an application. Please be sure to read these documents carefully. They provide all relevant information you require to complete a successful application.

 I General information

 German development co-operation supports partner countries in meeting the challenges of globalisation, developing global governance competence, participating in the internationalisation of politics and making a contribution to resolving global problems. To this end, know-how deficits are eliminated and innovation processes enhanced with the help of advanced training tailored to meet your country’s demand. GIZ’s advanced training programmes target sectors that are of particular importance for a nation’s development and are experiencing bottlenecks in certain professional fields that cannot be addressed to an adequate degree by domestic training institutions.

 Dear applicant

You are planning to take on an active role in this change process. We would like to make sure that you are aware of the implications of this important decision.

GIZ’s projects and programmes are a contribution to capacity building, i.e. they are oriented towards the problems and interests of sending organisations or institutions. Your personal advanced training wishes can only be considered within this framework. Our advanced training measures primarily aim to enhance your qualifications as a specialist or executive staff member within the organisation or institution sending you and where you have a specific function or have been entrusted with a certain area of responsibility. You should also note that GIZ programmes have a particularly strong practical emphasis. Upon completing the measure you will be awarded a certificate by the Federal Republic of Germany.

We require precise information about your workplace and tasks if the advanced training is to be successful for you and your organisation/institution. Please draw up an approx. two-page analysis (see Part 1, Appendix) giving detailed information as to concrete bottlenecks or problems that you believe might be alleviated with the help of an advanced training. For us, the analysis constitutes the most important part of your application.

 Dear employer

You are our programme partner and we wish to support you and your organisation’s or institution’s undertakings through the advanced training of your employee. You will grant special leave of absence to your employee for the duration of the advanced training enabling him/her to alleviate a concrete bottleneck or problem. Against this backdrop we wish to ask you to comment on your employee’s analysis in Part 2 of these application documents. Please portray your organisation’s or institution’s situation and indicate how in your view your organisation’s or institution’s undertakings could be promoted through the envisaged advanced training.

The precise professional statement by yourself and the applicant will be decisive for his/her inclusion in the professional advancement measure.

The advanced training measure is open to both male and female specialist and executive staff.

II          Conditions for Participation 1.   Qualification
The applicant must meet the professional, personal and linguistic requirements of the International Leadership Training.
The criteria have been defined for every ILT course and shall be disclosed with the course information.
The applicant must undergo a medical examination in accordance with GIZ’s specifications to prove physical aptitude. The results of this examination will be evaluated by the German medical services.

2.   Selection of the candidates
The professional, personal and linguistic aptitude will be assessed by a selection process. GIZ will decide on the admission to the advanced training and the awarding of the scholarship. Applicants and their employers will be informed of the decision by the relevant GIZ departments.
The scholarship contract will take effect as soon as the applicants have signed the admission and the Conditions for Participation and GIZ has received these documents.

3.   Language proficiency
All ILT courses will be held in German so that the participants can benefit from their stay in Germany as much as possible. Good proficiency in German enables extensive contact with Germans and insight into another culture in both a professional context – particularly during the practical placements in German organisations – and an everyday social context.

Applicants lacking adequate language competence in German are required to participate in the preparatory German course offered by GIZ in their home region. If the agreed language course level is not achieved before arrival, GIZ may cancel the scholarship agreement.

4.   GIZ services
4.1  Services during the preparatory phase

GIZ offers, and covers the costs of, a language course during the preparatory phase. Further costs associated with the language course may be reimbursed after consultation with GIZ.

4.2  Services during the training phase in Germany
GIZ will meet the costs during the training phase in Germany
– for the advanced training, for travel associated with the advanced training,
– for accommodation,
– for the scholarship as a contribution to living expenses,
– for insurance (see 4.3).

4.3  Insurance
Throughout their stay in the Federal Republic of Germany, participants are insured against acute illness, accident and personal liability; claims held against third parties shall be ceded.

       4.4  Premature termination of the advanced training
The International Leadership Training is financed from public funds of the Federal Republic of Germany. GIZ has the right to terminate the advanced training programme for important reasons:
a) failure to achieve the programme goals;
b) due to ill health of the participant;
c) violation of the Conditions for Participation;
d) violation of laws of the Federal Republic of Germany.

4.5  Claim for return of scholarship

If participants prematurely end the advanced training for personal reasons, GIZ may claim for return of the scholarship.

The scholarship is granted up to the amount of the (domestic) per diem allowance stipulated by Section 4 para. 5 sentence 1 no. 5 sentence 2 of the German income tax code. Hence, the scholarship varies according to the number of advanced training days and type of board. The financial benefits provided by the Federal Government secure the scholarship holders a reasonable maintenance. They are not, however, sufficient to support other persons. For this reason, dependents may not be brought to Germany as well. The maintenance of families in the home country must be secured for the period of the advanced training.

GIZ undertakes to offer the participants free board and lodging during the arrival module and the language course modules in GIZ’s own training centres and to pay an additional daily allowance of 7.20 euros. If your accommodation is outside of GIZ training centres, GIZ will provide the participants with self-catering accommodation and pay an increased daily allowance of 24 euros. At the beginning of the advanced training, participants shall open a current account with the help of GIZ, into which the scholarship can be paid monthly.

 5.   Services of the partner organisations or sending institutions
5.1 International travel expenses will be met by partner countries or sending institutions/partner organisations as a contribution towards the advanced training.
GIZ will decide on exceptions.

5.2 As a contribution towards the advanced training, the sending institutions/partner organisations will support the establishment, development and implementation of transfer projects agreed with the participants sent.

6.   The participants’ duties
Participants in the International Leadership Training shall make the most of the advanced training offer in the sense of the agreed goals. They shall contribute to a good working atmosphere within the course group, towards GIZ and their partners.

6.1  Obligation of active participation
The International Leadership Training courses are divided into three phases: preparatory phase, training phase in Germany and transfer phase. Participants in an ILT course are obliged to actively participate in all modules and events of the whole ILT course. The information in the course description shall apply.
Detailed contents and the exact procedure of the training phase in Germany will be precisely established after arrival jointly with the participants, according to professional or technical considerations.
During the training phase in Germany, the following standard national procedures apply: if the participants are absent for more than three calendar days, they must present a medical certificate no later than the third day.

Temporary interruption of the advanced training for personal reasons must be requested in advance and then approved by GIZ.

Participants are not legally entitled to holidays during the advanced training.

6.2  Financial obligations

Participants undertake not to accept other scholarships for the duration of the advanced training, nor to enter any form of employment, part or full time. All the time at their disposal should be dedicated to the advanced training programme. If the programme is prematurely terminated by participants for personal reasons, or if they do not return home after completion of the advanced training, the scholarship may be claimed back.

Prior to their departure, participants are required to settle all outstanding financial obligations. They shall authorise the relevant GIZ department to recover any scholarship overpayments from their current account.

6.3  Physical aptitude
The applicants’ physical aptitude will be assessed by a medical practitioner in their home country following the first selection round. Fees for the medical examination shall be met by the applicant or the sending institution/partner organisation. Exceptions may be made at the discretion of GIZ. Following entry into the Federal Republic of Germany, programme participants will be screened for infectious diseases by a medical practitioner.
If an infection is detected or a participant is unfit to attend the advanced training for other reasons, they are obliged to immediately return to their country of origin.

6.4 Obligation to return home
Participants commit themselves to return to their country of origin immediately upon completion or termination of the advanced training programme.

6.5  Privacy policy
Participants give their consent to having their individual data stored, evaluated and forwarded to third parties insofar as this is necessary for the advanced training and the follow-up programme.

For the duration of the advanced training, participants authorize the relevant GIZ department to contact third parties (e.g. training institutions, authorities, schools) for pertinent information. In case of health problems that might affect the successful completion of the advanced training, they release doctors and hospitals from their duty to maintain confidentiality.

6.6  Evaluation
The participants shall make constructive contributions to the regular evaluations of the advanced training programme.

III    Information on the application procedure You have information on the aims and contents of the chosen advanced training measure and agree with them. You accept GIZ’s Conditions for Participation. Now you need to prepare the application documents.

The following checklist offers an overview:

1 Application part 1 To be filled out by applicant
2 Appendix to Part 1 Please write an approximately two-page analysis on concrete bottlenecks or problems that you wish to eliminate through the advance training. Your analysis constitutes the most important part of the application for us.
3 Application part 2 To be filled out by employer
4 Medical report Please consult a competent and independent medical examiner
5 Enclosure: Please do not forget to include chest X-ray
6 Diplomas A copy of diplomas or certificates with the highest professional qualification and/or university degree
7 Passport photo Please include a passport photo with the application.

Please fill in the application forms with a typewriter or in block letters and forward them to:

GIZ Regional Office Jakarta

Mr. Andry Hartanto

Program Coordinator

Menara BCA Grand Indonesia, 46th Floor

Jl. MH. Thamrin No. 1

Jakarta 10310


If diplomas/certificates are not written in English, French, Spanish or German, a translation in one of these languages is required (in duplicate as well).

If the application for an advanced training programme is submitted with a formal qualification (e.g. postgraduate degree) , certificates need to state individual subject grades; applicants who do not have certificates with individual grades are requested to ask their domestic examination authorities for an appropriate proof of grades and enclose it with the application.

GIZ will decide on the applications for a scholarship. The decision will be communicated to you and your employer by the relevant GIZ departments.

 In the case of a positive decision, you will receive a letter of invitation for the requested advanced training. The invitation will encompass an advanced training schedule and Conditions for Participation. The scholarship contract will only take effect after we have received the signed acceptance of the conditions and the planned advanced training programme.

Naturally you will also be informed if we are unable to include you in the programme.

Part 1: Application to participate in an International Leadership Training

in Germany


To be filled in by GIZ


GIZ dept.: 4.02 / UNEVOC Center Magdeburg
Programme title: Media Development in TVET
Title of measure: Media Development in TVET 2012/2013
Measure ID no.:
Duration of attendance in Germany: 01.07.2012 – 30.06.2013
Partner ID no.:
Personal ID no.:
Part 1: To be filled out by applicant[1]\


Family name2     


First names:          


Date of birth:





Place and country of birth:


Nationality (nationalities):      


Gender: Female Male


Marital status:         Number of children:      




Postal address
Street / PO box:
Area code: Town: Country:
Telephone: Fax: Email:
 10 Departure airport:


Lingua franca:       Mother tongue:      
12 German language courses completed so far (please include certificates)
From                  to Type and place of training Level achieved


Foreign languages

Basic knowledge



Able to speak / read / write fluently

14 Job-related stays abroad
From                  to Country Purpose Funded by
15 Have you already received a scholarship from Germany? Yes No
If so, when?
Who financed the scholarship?

16 Education (please enclose diplomas / certificates)*
from            to Name, place Field/

main subjects

Qualification / diploma, certificate
Secondary school
Vocational and technical school
Other qualifying courses


Precise occupation or profession:
Employment (please be particularly precise for the past 3 years)
From           to Employer / sector Position / job description / location

What are your main tasks with your current employer?


For which other tasks are you responsible?

20 With which special machines, technical equipment or facilities do you work on your job?
21 How many co-workers report directly to you? Number:
22 Do you conduct training or advanced training courses for your co-workers? Yes               No


Direct superior










Declaration by applicant:

I hereby apply for a government scholarship of the Federal Republic of Germany. I confirm that answers to the questions above are truthful and complete. Where required, they are documented by certificates or diplomas. I confirm that I am not impaired in my ability to perform by illness or other infirmities. Furthermore, I confirm that my spouse’s and children’s financial and material support is guaranteed by continued remuneration through paid leave of absence or other sources.

I undertake to complete the programme in which I have been invited to participate. I will not violate the programme’s rules and regulations or the laws of the Federal Republic of Germany.


I declare that I will return to my home country immediately upon completion or termination of the advanced training programme. I accept the above Conditions for Participation.




Appendix to Part 1

We require precise information on your workplace and responsibilities to ensure that you and your organisation will benefit from the advanced training. We would like to ask you to draw up a two-page analysis with a detailed description of the concrete bottleneck or problem that in your opinion can be addressed through the advanced training. Your analysis is the most important part of your application for us.
1.  Draw an organisation chart of your organisation or institution and mark your position as well as that of your direct superior or enclose a printed organisation chart with the appropriate markings.

2.  Describe your department’s function and your responsibilities. Name projects, services and – if applicable – your organisation’s or institution’s website.

  1. What are your objectives for the advanced training? Where do you perceive bottlenecks or a need for improvements within your sphere of responsibility that can be addressed by the advanced training measure?
  1. What do you see as your personal contribution to finding a solution after completing the advanced training?
  1. Which change processes are you responsible for in your organisation/institution? Have you already thought about change projects (transfer projects) that you plan to implement in your company/organisation following your return and if so, which ones exactly? If possible, describe which commitments are planned or have already been made to implement this transfer project.
  1. Which professional expertise and skills is the advanced training expected to convey towards this end? What sort of business or organisation would you prefer for your internship?

Part 2: Employer’s statement on the application

Explanatory note

We would like to ask you for a statement on your employee’s application. The quality of our programme depends on the information at our disposal. Please note that the applicant must be granted leave of absence for the duration of the advanced training programme.


Name of applicant


Current employer:

(Name of organisation/institution)


Address of organisation/institution for correspondence
Street / P.O. Box:
Postal code: City: Country:
Telephone: Fax: Email:



Which responsibilities will the applicant be entrusted with upon completing the advanced training?


Many programme participants will complete an internship in a Germany company or institution within the framework of the advanced training. Existing contacts with German firms could prove to be useful. Do you have business relations or other contacts with firms or institutions in the Federal Republic of Germany?
Name of organisation or institution City Type of contact (e.g. delivery of machines, technical or scientific co-operation)


Will the applicant’s salary continue to be paid for the entire duration of the advanced training programme?
Yes In part No
7 Who will meet the international travel expenses (round trip)?
If the round-trip travel expenses cannot be met, please briefly explain why not.

8 Please answer the following questions:
1.  Where do you see concrete problems or bottlenecks in the applicant’s sphere of responsibility?

2.  How can this need be addressed by an advanced training measure?

3.  As part of the advanced training the applicant will work on a transfer project, which is to be implemented upon his/her return. What need for change does this project address? How can you ensure its implementation?



Number of staff working for the organisation/institution


Type of organisation/institution (sector)      


Which products or services does the organisation/institution offer? If available, please enclose a brochure or short description with the application.


Taking into consideration my remarks, I herewith confirm the information given by the applicant. He/she will continue to be employed upon completing the advanced training programme.
Name of superior:



Signature (superior)



[1] Processing the application is only possible if the form is completed in full! Please carefully read points I to III of the information on the application procedure before filling in the form .
Please use block letters when filling out the form by hand.

2 Spelling must be the same as in passport.

*  Certificates and diplomas that document the highest professional qualification and/or university degree must  be enclosed in duplicate




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